Resources & Publications
Getting ready for GDPR
If you collect personal data from participants in your music projects, or from your audience members or supporters, then you need to make sure that you comply with the new General Data Protection Regulation (GDPR). This new law comes into force in May 2018, and Sound Sense has collated a list of resources to help you work toward compliance.

GDPR: what's new?

The GDPR builds on the existing Data Protection Act of 1998, retaining many of its existing features. However the rights of individuals are strengthened significantly (i.e. your right to know what data is held about you, and your ability to control what happens to that data) and the possible fines for non-compliance are significantly higher: up to 20 million Euros or 4% of group worldwide turnover (whichever is greater) against both data controllers and data processors for the most serious breaches.

Your first port of call: the Information Commissioners Office (ICO)

Whilst the GDPR applies throughout the EU, each member state has its own “supervisory authority” to ensure compliance in that particular state. In the UK our supervisory authority is the ICO.  One of the ICO’s key roles is to publish guidance on how to implement GDPR. At the time of writing in late 2017, some areas of guidance are still in development, so it's worth checking with the ICO for new and/or updated guidance that may affect your business practices.

Key links on the ICO website:

Guide to the General Data Protection Regulation (GDPR)

Getting ready for GDPR: self assessment for organisations

Preparing for the GDPR: 12 steps to take now

In addition, organisations with fewer than 250 staff can call the ICO on 0303 123 1113 for advice on preparing for GDPR.

Guidance for the voluntary sector:

National Council of Voluntary Organisations (NCVO):

Information and guidance on Data Protection

Guardian Voluntary Sector Network:

GDPR: how charities should prepare for data protection changes

Guidance for the arts sector:

Voluntary Arts:

Briefing no 173, GDPR: Data Protection


Burden and opportunity – an article about preparing for GDPR by Live Music Now

GDPR and fundraising – everything you need to know

GDPR: How to get the job done